Organisations and Business’ generate vast amounts of Paper. Paper requires Storage and if of a financial nature often needs to be kept for several years by Law. Other forms include Delivery Notes, Purchase Orders, On-Site Visit Work Reports, the list is endless.
This paper needs Storage and Storage costs money. When the need arises the documents require retrieval to be referred to. The retrieval process is time consuming and costly.
With a modern Multifunctional Photocopier/Printer/Scanner which most offices have, documents can be scanned to a Database and automatically Indexed. That is, the specialist Software reads the Document on Scanning converts the document to text (OCR – Optical Character Recognition) and stores the text in a fast access database. Accuracy is extremely high and document retrieval is extremely fast.
Documents with similar Words are graded and ranked accordingly depending on the Search criteria you enter.
Boyns Information Systems Ltd are PowerRetrive Business Partners. Please call For more Information or a Demonstration.